Fulbourn Arts is a community group set up to organise, support and promote events in the village of Fulbourn, Cambridge, UK in the areas of visual art, crafts, music concerts and bands, theatre, dance, literary and community events (e.g. Festivals).
There is no paid membership as such – everyone who lives or works in Fulbourn is deemed to be a member. An occasional ‘What’s On’ email is sent to those who sign up – currently there are over 520 addresses. Contact FulbournArts@gmail.com to get in touch with us.
Constitution of Fulbourn Arts
Constitution of Fulbourn ArtsAdopted on the 4th day of February 2010 1. Title
1.1. The Organisation shall be called Fulbourn Arts, hereafter to be referred to as “the Organisation”.
2.1. Subject to matters set out below the Organisation and its property shall be administered and managed by the members of an Executive Committee in accordance with clause 6 of this document.
3.1. To support the community of Fulbourn by organising events and facilitating artistic activity.
3.2. To enrich the lives of the local community and provide opportunities for life-long learning through experiencing a wide range of arts and performance, to include dance, drama, literature, music and visual arts.
3.3. To promote inclusive access and participation by encouraging more people to become actively involved in arts events and projects.
3.4. To increase skill and creativity throughout the whole community, particularly amongst children and young people and with those who are under- resourced.
The Executive Committee may further the objectives through the exercise of the following powers:
4.1. To raise funds and to invite and receive contributions provided that in raising funds the Executive Committee shall not undertake any substantial permanent trading activities and shall conform to any relevant requirements by law;
4.2. To buy, take on lease or in exchange any property necessary for the achievement of the objectives and to maintain and equip it for use;
4.3. To employ such staff as are necessary for the proper pursuit of the objectives and to make all reasonable and necessary provision for the proper payment of such staff.
4.4. To co-operate with other charities, voluntary bodies, individuals and statutory authorities operating in furtherance of the objectives, exchange information and advice with them and consider applications for financial support.
4.5. To appoint and constitute such advisory sub-committees as the Executive Committee may think fit.
4.6. To do all such lawful things as are necessary for the achievement of the objectives.
5.1. Every resident of Fulbourn is deemed to be a Member of the Organisation.
5.2. Every member over 18 will have one vote at any General Meeting.
6. Executive Committee
6.1. An Executive Committee comprising no more than seven Members elected from, and by, the Members of the Organisation will manage the affairs of the Organisation.
6.2. The Executive Committee will meet at agreed intervals and not less than four times per year.
6.3. The Executive Committee will keep accurate accounts of the finances of the Organisation through the Treasurer. These will be available for reasonable inspection by Members and will be audited, before every Annual General Meeting (AGM). The Organisation shall maintain a bank current account and the Chair, Treasurer and Secretary shall be authorised to sign Organisation cheques. Cheques must be signed by no fewer than two Officers.
6.4. The Executive Committee may co-opt additional members of the Committee as the Committee feels necessary. Co-opted members or other members may attend any meeting of the Executive Committee, but shall not be entitled to a vote.
6.5. A quorum for an Executive Committee meeting will be no fewer than three, two of whom must be officers of the Organisation.
6.6. Decisions will be made on the basis of a simple majority vote. In the case of equal votes, the Chair will be entitled to an additional casting vote.
6.7. The Officers of the Executive Committee will be as follows: Chair, Secretary and Treasurer.
6.8. All Officers will be elected at the first meeting of the Executive Committee after the AGM. Their election is for one year, but they may be elected to the same office or another office the following year.
7. General Meetings
7.1. The AGM will be held not later than the end of February each year. 14 days’ notice will be given to Members of the AGM. The Executive Committee will give at least 14 days notice of no more than two additional General Meetings in a year.
7.2 The business of the AGM will be to confirm the minutes of the previous
AGM, receive the audited accounts for the year, receive the annual report of the Committee, appoint an auditor if necessary and elect Members of the Executive Committee.
7.3 Special General Meetings (SGM) may be convened by the Executive Committee or at the written request of no fewer than 12 Members of the Organisation. At least 14 days’ notice of the meeting shall be given.
7.4 Decisions made at a general meeting shall be by a simple majority of votes from those in attendance. In the event of equal votes, the Chair shall be entitled to an additional casting vote.
7.5 A quorum for a General Meeting shall be eight Members of the Organisation, of which two will be Officers.
7.6 Each Member of the Organisation shall be entitled to one vote at General Meetings.
7.7 Any notice for General Meetings required to be given under this. constitution will be deemed to be duly given if displayed for a minimum of 14 days on village notice boards.
8.1 The Executive Committee may constitute such Sub-Committees as will be considered necessary for specific purposes. The members of each Sub-Committee will be appointed by the Executive Committee and all actions and proceedings of each Sub-Committee will be reported to (and confirmed by) the Executive Committee as soon as possible. Members of the Executive Committee may be members of any Sub-Committee. Sub-Committees will be subordinate to and may be regulated or dissolved by the Executive Committee.
9. Expenses of Administration and Application of Funds
9.1 The Executive Committee will, out of funds of the Organisation, pay all proper expenses of administration and management. After payment of administration and management expenses and the setting aside to reserve of such funds as may be deemed expedient, the remaining funds will be applied by the Executive Committee in furtherance of the objectives of the Organisation.
10. Alterations to the Constitution
10.1 Any proposed alterations to this Constitution may only be considered at an Annual or Special General Meeting convened with the required advance notice of the proposal. Such alterations will be passed if supported by not less than two-thirds of those Members present at the meeting, assuming that a quorum has been achieved.
11.1 If, at any General Meeting, a resolution be passed calling for the dissolution of the Organisation, the Secretary will immediately convene an SMG to be held not less than one month thereafter to discuss and vote on the resolution.
11.2 If, at that Special General Meeting, the resolution is carried by at least two-thirds of the Members present at the meeting, the Executive Committee shall thereupon, or at such date as shall have been specified in the resolution, proceed to realise the assets of the Organisation and discharge all debts and liabilities of the Organisation.
11.3 After discharging all debts and liabilities of the Organisation, the remaining assets shall be given or transferred to one or more voluntary organisations having objectives similar to those of the Organisation.